Introduction 

Keene State College strongly values the principles of academic honesty. Maintaining academic honesty includes:  

Keene State College will not tolerate instances of academic dishonesty and will provide appropriate educational and punitive sanctions for violations of this policy. Sanctions may range from educational programs up to academic suspension and academic expulsion. Academic dishonesty may include any cheating on academic work, plagiarism (either intentionally or unintentionally failing to properly document ideas or quotes from sources), and any dishonesty in regard to academic work.  

Statement on Generative Artificial Intelligence:   

Generative artificial intelligence (AI) is an emerging tool in teaching, learning, and workplace environments.  The College strongly encourages instructors to establish and to clearly articulate course policies governing students’ appropriate use of generative AI, if any.  Generative AI tools may not be used in the completion of coursework unless the instructor specifically authorizes their use.  If an instructor approves the use of generative AI for coursework, any use must be properly cited, as defined by this Academic Honesty Policy.  The College encourages our entire academic community to consider the ethical implications of uploading copyrighted work to generative AI programs.  

A Brief Overview of the Handling of Academic Honesty Policy Violations 

The College review of Academic Honesty Policy violations is an administrative process involving the student, the faculty members, and College administrators.  

More serious offenses – e.g., the stealing, selling, or buying of an exam; the presentation of a paper that is wholly or largely not the students’ own work, including “purchased” or “file copies” of term papers; the unpermitted use of generative artificial intelligence; the use of a “substitute” to take an exam – will be considered as grounds for, and may result in, permanent expulsion from the College. The due date of any assignment/project/lab or the administration date of a quiz/exam or the date on which the violation is alleged to have occurred is deemed to be the start date for alleged policy violations and a case remains pending until the matter is fully resolved. If found responsible for an Academic Honestly Policy violation the sanctions (i.e., grade of F, suspension, etc.) will be applied and enforced regardless of the student’s enrollment status. For a detailed account of this process, see: Procedures for Handling Academic Honesty Violations.  

I. Procedures for Handling Academic Honesty Violations 

The College review of Academic Honesty Policy violations is an administrative process. It is not a criminal law process, nor is it intended to resemble one. The College review of Academic Honesty Policy violations is not required to observe formal rules of evidence and may exclude unduly repetitious or immaterial information.  

1. A Violation of the Academic Honesty Policy is Identified and Recorded 

The due date of any assignment/project/lab or the administration date of a quiz/exam or the date on which the violation is alleged to have occurred is deemed to be the start date for alleged policy violations and a case remains pending until the matter is fully resolved. If found responsible for an Academic Honesty Policy violation, the sanctions (i.e., grade of F, suspension, etc.) will be applied and enforced regardless of the student’s enrollment status. When a faculty member determines that a violation of the Academic Honesty Policy has occurred, the faculty member will report the violation by filing out a “Faculty Report” form (link at end of this policy) or in the faculty Handbook. Normally documentation will occur within one business day of discovering the violation. The form should include complete demographic information, the charge and the recommended sanction. Supporting evidence should be attached to the form. The charge must be specified clearly on the form. (Please see the list of possible infractions in the “Sanctioning Guideline” for help in defining the charge and determining the appropriate sanctions.) The submitted evidence should include a copy of the student’s work. Other evidence may include but is not limited to copies of the original work copied by a student (website, paper, etc.), evidence of cheating, and previously submitted papers.  

2. The Faculty Member and the Student Meet 

The faculty member making the charge shall meet with the student normally within five business days of filling out a report of an academic honesty violation. If the student fails to communicate with the faculty member, the faculty member shall complete the form without the student present and send the form to the Dean’s Office. The faculty member should include information regarding the attempted communications with the student. The faculty member should clearly explain to the student the charge, the evidence of an academic honesty violation, and the recommended sanction. The faculty member should explain the Academic Honesty Policy in general and its attendant system of two levels of charges and sanctions. Finally, the student must sign the original report of academic dishonesty. Student signature on the form is in no way an admission of responsibility. The faculty member should present the student with a copy of the “Faculty Report” form. The Faculty Report Form is then forwarded to the Dean’s Office and the Department Chair/Coordinator. The role of the Department Chair/Coordinator is to clarify questions regarding the process for faculty and students and refer all other questions to the Dean’s Office.  

3. The Dean’s Office and Faculty Member Meet 

The Dean’s Office and faculty member reporting the infraction shall normally meet within five business days to discuss the report form and any of the evidence of the violation. During this meeting, the faculty member will explain the rationale for the recommended sanction and the Dean’s Office will also address any concerns they have with the faculty member’s report.  

4. The Dean’s Office and the Student Meet 

Normally, within five business days of meeting with the faculty member, the Dean’s Office will meet with the student. The Dean’s Office will send communication using the student’s KSC.keene.edu account. If the student fails to respond, the case will go forward and the student will receive the outcome in writing. Before the Dean’s Office meets with the student, they will review the student’s Academic Honesty history, to see if there is any prior charge of Academic Honesty on file in the Office of the Provost. When the Dean’s Office meets with the student, they will discuss the report of a violation of the College’s Academic Honesty Policy filed by the faculty member and then ask the student to give their account of the incident. At this time, the student may choose to accept responsibility for the charge or dispute it. The Dean’s Office will determine if the student is responsible and will share the rationale for the finding with the student (if possible, in this meeting, but if not, soon after). In this meeting, the Dean’s Office will discuss with the student the faculty member’s sanction and will explain the ramifications of the charge being entered into the file maintained in the Office of the Provost. The Dean’s Office will inform the student that should they not complete an educational sanction; the outcome of the case will become more serious. The Dean’s Office will inform the student of the potential non-compliance sanction and include the same information in the “Dean’s Office Report.” The non-compliance sanction should move the final outcome to the next higher level of sanctioning (i.e. if a level one sanction was initially issued, the non-compliance sanction would come from the level two lists of sanctions). If the student is found responsible, the Dean’s Office may alter the recommended sanction issued by the faculty/library staff member only when the student’s prior Academic Honesty history necessitates a more serious charge. The Dean’s Office may, however, wish to discuss the severity of the sanction with the faculty member, before or after meeting with the student. A copy of the Dean’s Office report will be sent to the Faculty member.  

The Dean’s Office will explain the appeal process to the student. In most cases, the student will leave the Dean’s Office with a completed copy of the report. The student must receive a copy of the report within 15 business days of the meeting. The original form should be filed in the Office of the Provost and the complete file should be forwarded to the Dean of Students Office.  

5. Appeals 

Either the accused student or the faculty member who filed the original complaint may appeal the findings of the Dean’s Office to the Provost or their designee. These cases will be assigned to the Office of the Provost. The role of the Provost or their designee is not to repeat the duties of the Dean’s Office. Generally, an appeal review is limited to an analysis of the letter of appeal and the record/documents of the meeting with the Dean’s Office. If, however, new relevant evidence has emerged, this information may be included as part of the review process. All appeals must be in writing and contain the substantive or procedural grounds for the appeal. The written appeal must be received by the Provost or their designee within five (5) business days from the date indicated at the top of the Dean’s Office Report form. The Provost or their designee will determine, based on the appeal letter, whether any of the criteria for granting an appeal have been satisfied.  

In cases where the outcome has resulted in suspension or expulsion, the student may appeal the case to the Provost or their designee. The student may meet with the Provost or their designee to make a personal statement and answer questions. The process will normally be completed within 15 business days of receipt of the student’s appeal letter. A copy of the outcome letter should be filed in the Office of the Provost and the complete file should be forwarded to the Dean of Students Office. Once all appeal processes are complete, the Dean of Students and the Registrar will be notified. No further appeals are possible.  

If a student does not appeal, the Provost will confirm the outcome of the Dean’s Office Report Form to the student in an outcome letter. A copy of the outcome letter should be filed in the Office of the Provost and the complete file should be forwarded to the Dean of Students Office. The Dean of Students and the Registrar will be notified.  

II. Rights of Accused Students 

In keeping with the fundamental concepts of due process, all meetings shall be fair and reasonable. Meetings shall be conducted according to procedural rules of the Academic Honesty Policy and in a manner consistent with the provisions set forth in the Academic Honesty Policy. Along with the right to privacy and the right to protection against discrimination, both of which apply to all Keene State College students, students accused of violating the Academic Honesty Policy shall also be given the following rights: 

III. Determining Student Responsibility 

The Academic Honesty system is not a court of law; the rules of evidence do not apply. Students who demonstrate behavior that is found to be in violation of the Academic Honesty Policy are found to be “responsible” rather than “guilty,” and are given sanctions that are intended to assist in their development as responsible members of the College community. The determination of responsibility will be based on the standard of evidence known as “a preponderance of evidence.” This standard requires that it be more likely than not that the accused student has committed the violation(s) as charged.  

IV. Academic Honesty Policy Violations 

As members of the College community, students have an obligation to know and obey the College Academic Honesty Policy. Through its policies and regulation statements, the College has made an effort to outline the academic honesty standards it holds. In general, the College expects that the common sense of a mature and responsible individual will determine if the behavior is one that should be avoided. Accordingly, the following list is intended to serve as examples of behaviors that are considered unacceptable to students enrolled at Keene State College. This list is intended, therefore, to be illustrative and not exhaustive.  

V. Sanction Guidelines 

A. Purpose 

The purpose of sanction guidelines is to assist faculty members and others managing violations of the Academic Honesty Policy by offering definitions of violations and guidelines for sanctions. In determining the seriousness of a policy violation, it may also be appropriate to take into consideration the year of the student. It seems more likely to believe that a first-year student might lack the skills or knowledge to use proper citation than it would be to believe the same of a senior; therefore, issuing sanctions that might lean in a more educational direction may be appropriate for first-year students than for more experienced students.  

B. Violation Definitions 

An initial transgression of the Academic Honesty Policy may result in a level-one or level-two violation charge, depending upon the seriousness of the offense. All initial infractions (with the exception of those that result in expulsion) require that the student take the College-designated educational sanction. A subsequent confirmed violation will automatically be charged as a level-two violation. Any subsequent confirmed offense after a level-two violation requires a sanction of immediate academic expulsion.  

Level-One Violations:  These violations affect only the individual student. Some may be due to inexperience or misinformation. These violations have minimal impact on the outcome of the course and can be addressed through education and/or some form of reparation. Some issues that arise in this category are due to discipline-specific demands that require specialized instruction.  

Level-Two Violations:  These include subsequent confirmed Level One Violations. Initial level two violations are blatant and have a serious effect on the student’s college career. They may also have a direct or indirect negative effect on other students in the class. Level-two violations require a more severe sanction than level-one offenses.  

C. Violation and Sanction Examples 

Level - One Violations 

Examples (this list is not exhaustive): 

Other Educational Sanctions such as:  

Level - Two Violations (includes any subsequent Level - One Violation) 

Examples (this list is not exhaustive): 

Sanctions: Participation in the College-designated educational sanction, if not previously assigned, is required (with the exception of students who are expelled for this offense) and one or more of the following is possible:  

Other Educational Sanctions such as:  

D. Graduate-Level Academic Honesty Policy Violation Sanctions: 

All graduate students accused of violating the Academic Honesty Policy will follow the above College procedures. However, graduate students will be subject to following graduate-specific sanctions: Any first offense sanction will result in, at least, the student receiving an F in the course. Additionally, the home department may choose to dismiss the student from their graduate program at their discretion.  
Any second offense sanction will result in expulsion from Keene State College.  

VI. Sanction Definitions 

Students who demonstrate behavior that is found to be in violation of the Academic Honesty Policy are given sanctions that are intended to assist in their development as responsible members of the College community. Although the goal of the Academic Honesty Policy is to ensure that students take full responsibility for academic course work and for their intellectual/educational development, some behaviors might jeopardize academic integrity and/or compromise the reputation of the College and may result in sanctions that are punitive.  

Educational Sanctions: Students will participate in the College’s official educational sanction in order to learn basic principles of academic honesty and why the behavior displayed is not acceptable within the context of our learning community. Faculty may impose additional educational sanctions specific to the course as noted above.  

Academic Probation: Assigned for a specific period of time, generally not less than one semester. Academic probation places restrictions on some of the student’s activities. Certain scholarships may be withheld or lost due to academic probation. A student on academic probation is not viewed as “in good standing” by the College. Further violations of the Academic Honesty Policy that occur while the student is on probation generally result in more serious actions, such as suspension or expulsion from the College.  

Academic Misconduct Suspension: An academic misconduct suspension occurs when, as a result of a student’s violating the Academic Honesty Policy, they lose the privilege of attending Keene State College for a specified period of time, not normally less than one semester or more than two years. During the period of suspension, the student is not eligible for a statement of “good standing” from the College. They may not register for or attend classes during any semester including the summer sessions. They may not participate in any class offering from the Graduate Studies and Extended Education or any other extension service of Keene State College. No credits from other colleges will be accepted for transfer if taken during the period of suspension. They may not attend or participate in any College function during this period except as stipulated by the Provost/Vice President for Academic Affairs. A notation of “Academic Misconduct Suspension” is entered on the student’s transcript. Students suspended for a semester or more must apply to the Director of Admissions for formal re-admission to the College.  

Academic Expulsion: This is the most serious sanction that can be imposed on a Keene State College student. It constitutes a final separation from the College and renders the student ineligible for re-admission at any time in the future. In addition, the student is permanently barred from the College premises and may never receive a statement of “good standing.” Students who are expelled for violations of the Academic Honesty Policy may be allowed on campus for legitimate campus administrative business with the prior approval of the Provost/Vice President for Academic Affairs. The notation of “Academic Expulsion” is entered on the student’s transcript and becomes a part of their permanent record.  

VII. The Appellate Process 

A. Grounds for Appeal 

An appeal shall only be granted if it is based on one or more of the following purposes:  

B. Changes to Sanction(s) 

When there is reason to believe that the sanctioned student or other members of the College community are at risk, or when a need exists to protect College property or prevent material disruption of the College’s educational process, the Provost or their designee may immediately enforce any or all of the sanctions, and they shall remain in effect pending the final outcome of the case. Sanctions that are appealed by the student may not be increased; instead, the outcome of a successfully appealed sanction may be a reduction, alteration, or continuation of the original sanction(s). An accused student will not risk a more severe sanction simply by exercising the right to request an Appellate Review of the original sanction. In cases where the appeal is requested by the faculty member filing the complaint, the Provost or their designee may reduce, alter, or increase the original sanction. An increase in sanction must be based on the student’s academic honesty history. Normally, sanctions will not be increased unless prior violations are discovered.  

The Provost or their designee will make a decision regarding the disposition of the case. A written notification of the decision shall be sent to the student requesting the appeal within fifteen (15) business days of receipt of the student’s appeal letter. Notification will occur as an attachment to an email using the student’s KSC.keene.edu account and through Registered Mail. The decision of the Provost or their designee is final. No further appeals are possible.  

C. In appeals of suspension or expulsion, the Provost or their designee will be solely responsible for the appeal process. 

Appellate Review Outline 

a. The student may provide a written statement and is not required to be at the appeals hearing. The student also has a right to meet with the Provost or their designee in order to clarify the grounds for the appeal.  

b. Function of the Appeals Process: It is the goal of this review to determine that the appropriate procedures have been followed, that sufficient evidence exists to confirm a finding of responsibility and that the sanction issued is appropriate considering the violation and any prior student history. In addition, the Provost or their designee will review any new information to determine if it provides substantive evidence to change the outcome of the hearing.  

c. Outcome: The decision of the Provost or their designee will be final and will be delivered in writing through the KSC email system and though registered mail, fifteen (15) business days from the receipt of the student’s appeal letter. The student will also be informed that the College has a policy limiting the amount of information that will be released from a student’s educational record. If a student receives a sanction of probation, suspension, or expulsion, the student’s parent or legal guardian will be notified, in the case of ‘dependent’ students (as determined by the information maintained in the Student Financial Services Office for students receiving any financial aid).  

VIII. Records 

A. Written Records 

The written records of all actions, including academic misconduct sanctions that are forwarded from the Office of the Provost, shall be kept in the student’s official file that is maintained by the Dean of Students Office. Student academic misconduct files are also maintained in the Office of the Provost. These confidential records cannot be removed through any method and may be accessed only by written request of the student, by campus officials who have a legitimate educational interest in accordance with FERPA, or through a court order. “Academic Misconduct Suspension” and “Academic Expulsion” are entered on a student’s academic transcript as well as in their official file.  

IX. Interpretation and Revision 

Upon the request of any member of the College community, the Provost or their designee shall constitute the Academic Integrity Review Committee for the purpose of interpreting policies. Requests for such a review shall be made in writing to the Provost or their designee. The review meeting shall be arranged as soon as possible, preferably within five (5) business days of the receipt of the letter. The interpretation of the Academic Integrity Review Committee shall be final. It will be delivered, in writing, to the Provost or their designee, as soon as possible, but within five (5) business days from the date of the review meeting.  

The Academic Honesty Policy shall be reviewed every three (3) years. The Provost or their designee shall propose non-substantive changes as necessary. It is the responsibility of the Provost or their designee to ensure that adequate notice of any and all changes is given to the College community.  

X. Conclusion 

As indicated at the outset, the principle of academic integrity is so central to an academic institution that academic dishonesty is one of the most serious offenses in any college and it is one that Keene State College will not tolerate. Ignorance about what constitutes academic dishonesty or about the policy of the College will not be considered an acceptable defense, and to that end, efforts will be made to inform students of Keene State’s policy – through discussions at Orientation and in appropriate and through publication in appropriate places (the Catalog and Student Handbook, for instance). Any questions about the policy or the procedures may be addressed to the Provost or their designee.  

Academic Honesty Violation Reporting Procedures Flowchart 

1.) An alleged violation occurs  

2.) Faculty member fills out form that includes the following:  

(normally within one business day of discovering the violation)  

3.) Faculty member meets with student  

(normally within 5 business days of filling out the form)  

4.) The Dean’s Office and faculty member meet  

(normally within 5 business days of receipt of form from faculty member)  

5.) The Dean’s Office and student meet  

6.) The Dean’s Office provides the student with a copy of the Dean’s Office Report  

(normally, within 15 business days of final meeting with Student)  

7.) Student Determines if they want to Appeal  

Faculty Reporting Form 

About this Policy 

Academic Honesty 

Ownership: Academics Standards Committee, kscregistrar@keene.edu 

Last Modified: November 7, 2024 – kgagne@keene.edu 

Categories: ACADEMIC 

For questions regarding this policy, please contact the policy owner.